Guidelines for Co-op Faculty Advisors
As the Co-op Faculty Advisor for your department, students who have been hired for a Co-op position are required to notify you. Each student will bring a Student Agreement Form from Career Services for you to sign and approve the Co-op assignment. You will need to assess the potential of the learning experience, determine its relevance to the major, and approve the student for Co-op participation. You will give each student all required registration information including course number, number of units, call number and course requirements.
Many Co-op Faculty Advisors use the Co-op course requirements provided online. This includes the Co-op Calendar, Work Information Form, Progress Report, Co-op Professional Report, Student Evaluation, and Supervisor Evaluation.
- Co-op Calendar
The Co-op Calendar provides students with important dates they need to be aware of while on their Co-op assignment (registration, deadlines, etc.) - Transition to the Workplace
This information may help students in making an effective transition from school to the workplace. It includes tips on relocation, getting started, being a good employee, maximizing the Co-op experience, and other student service information. - Work Information Form
The Work Information Form is used by students to send you their address while on Co-op and their initial impressions of the job. You may use the information on the form to mail future registration information. Due: By the end of the second week on the job (online form provided) - Progress Report
Progress Reports assist students in evaluating their overall Co-op experience. Students are required to complete these monthly reports to inform you of their on-going progress and any problems that require assistance. If there are any immediate problems or concerns, the student should contact you directly. Due: Monthly (online form provided) - Professional Report
The Professional Report gives students experience in writing both professional and general reports and encourages them to reflect on the educational benefits of their experience. As the Co-op Faculty Advisor, you may allow the student to follow the company’s normal technical report format and review procedure instead of the standard Co-op Professional Report Guidelines. Students are required to submit two hard copies, one copy for you and one to be forwarded by you to Career Services. (Students should not email the report). Due: At the end of the work assignment (online guidelines provided)
- Student Evaluation
The Student Evaluation is used to assess how much the Co-op experience affected the clarity of the students’ career plans and goals, and their present level of skill in specific learning outcome areas. In addition, the students’ feedback assists with program quality and future improvements. Due: At the end of the work assignment (online form provided) - Supervisor Evaluation
The Supervisor Evaluation is intended to be a realistic assessment of the students’ present level of skill in specific learning outcome areas. It is to be completed by their immediate Co-op supervisor and returned to you, the Co-op Faculty Advisor. Due: At the end of the work assignment (online form provided) - Debriefing
During their first week back at school, students should schedule a "Debriefing Session" with you. This is usually a one-hour meeting to discuss the Co-op experience and may include other returning Co-op students in your department as well. - Submission Requirements
Students will submit an original and a copy of their Co-op Professional Report, Student Evaluation and Supervisor’s Evaluation to you during the first week back to school. - Grading
The following is the grading criteria that is currently used to determine credit/no credit:- Supervisors Evaluation - 30%
- Co-op Professional Report - 5%
- Work Information Form - 5%
- Progress Reports - 15%
- Student Evaluation - 5%
- Debriefing - 5%
